Payment of Fees

PAYMENT OF FEES

Payments and Schedule

Rockford University students are billed each semester in advance. The billing for the fall semester will normally be prepared and mailed July 1 and is due August 1. The billing for the spring semester will normally be prepared December 1 and is due January 1. Students’ registrations are not complete until their accounts have been paid or payment has been fully arranged. A number of payment plans including a monthly payment option, employer tuition assistance, loans, MasterCard, VISA or Discover are available through consultation with the Student Administrative Services (SAS) office. Payments can also be made over the phone by contacting SAS or through your Self-Service account.

Checks should be made payable to Rockford University and addressed to the address below:

Students who are receiving employer assistance are required to submit an Employer Reimbursement request to the SAS office each semester prior to the first class period of the semester.  Financial clearance is required for class attendance and residency at Rockford University, and participation in Rockford University activities. No grades, diploma, certificate or transcript will be granted to students who have indebtedness to Rockford University.

Rockford University Payment Plan

Rockford University attempts to provide for all students financial aid packages sufficient to meet their entire financial need. However, for those students who remain personally responsible for paying a portion of their Rockford University costs, the following options are available:

Rockford University offers a payment plan that allows students/families to pay their balance in monthly installments. There are no interest charges; however, a $50 per semester enrollment fee and the first full payment must accompany a signed contract. Monthly installments can be paid by VISA, MasterCard or Discover cards or by cash or personal check. Additional information is available from the Student Administrative Services office

Schedule of monthly payments that fall 10 days past due will be assessed a late fee of 1.5 percent. Account balances after the due date that are not covered by scheduled loan disbursements, employer tuition assistance or veterans benefits will be assessed a late fee of 1.5 percent of the balance until paid in full. Additional information on alternative loan options is available from the SAS office.

Employee/Employer Reimbursement

Employee/employer reimbursement forms are available in the SAS office. Forms must be submitted each semester prior to the first class period of the semester.

Students are responsible for full payment of accounts.

Refund Policies

Students can receive full refunds of prepaid tuition, fees, and room-and-board costs (less the non-refundable tuition deposit) if they present written notice of withdrawal at the SAS office before the last drop date. Refer to our academic calendars. Students who withdraw after classes begin receive refunds based on the schedule below.

Important: Students receiving financial aid should confer with the SAS office to determine how their aid packages will be affected before they change their status. Students who withdraw from all classes after the last day to withdraw with a refund will be subject to removal of Title IV aid based on results from the Department of Education.

Appropriate refunds will be made by check within 45 days of receipt of a request for refund. Refunds of board (meal) and room charges will not be refunded after the last date to drop. No refunds will be made for temporary absence during the regular school year. For information concerning board and room refund policies, contact the Student Administrative Services office. Special instructional fees will not be refunded unless students withdraw before the first day of class. No refund will be made of the tuition deposit or the $100 registration fee.

Cash advances will not be distributed until a student’s account reflects a credit balance (all financial aid has been applied). Subsequent to the add/drop period, students having a credit remaining will have the option of leaving the credit on account or receiving a check for the total credit. A “Request for Refund” form must be completed at the SAS office.

The University reserves the right to dismiss any student whose conduct is not satisfactory in any area of university life (under procedures stated in the Rockford University Student Handbook). No refund of tuition, room, board or fees is made in such cases.

Students may appeal any refund policy decision to the director of Student Administrative Services.